Workplace safety plans are not something you can simply set and forget. They must be reviewed regularly to ensure that you are covering all your bases. However, there are no hard and fast rules as to how often you should review your plan. Revisions and updates will need to occur as often as necessary to keep your team safe. Use these guidelines to ensure your safety plan is thorough, accurate and updated regularly.
Signals To Review Your Safety Plan
There are numerous events that should trigger a safety review. They can include (but are not limited to):
- Moving to a new site.
- Expanding your existing workspace.
- Adding new machinery.
- Changing the make/model of machinery.
- Automation of formerly manual processes.
- Hiring of new staff (both permanent and temporary).
- An employee raises a valid safety concern.
- An accident or injury.
- Creation of new job titles/roles.
- New federal, state or local regulations.
- It’s been one year since your last safety policy review.
If you don’t have a regular timeframe for renewing your safety policies, and you don’t experience one of these triggering events, once a year is the bare minimum to ensure you’re meeting your obligations and providing a safe and healthy workspace for your employees.
What Should Be Covered in a Health and Safety Plan?
Any health and safety policy should identify potential hazards in the workplace ranging from chemicals to electricity to lifting to extreme temperatures. Each hazard should identify potential risks for employees, even if that risk seems extremely low.
As an employer, you are also obligated to make conditions as safe as possible through measures like:
- Thorough safety training.
- Clear signage to help employees identify hazards.
- Requiring all employees sign off on safety policies and training.
- Identifying and requiring protections like goggles, boots, respirators, hi-vis, protective clothing, etc.
- Replacing hazardous chemicals with alternatives that are less harmful.
- Maintaining good lighting.
- Installing anti-slip flooring.
Safety plans should also provide a clear process for reporting injuries and accidents. Employees must be clear about what to do if they are exposed to a hazard inadvertently or if they are injured on the job. Proper procedures protect both the employee and the organization. These procedures should be reviewed regularly so they become second nature in the event of an accident.
It is also wise to include a way for employees to report hazards or unsafe behaviors to a supervisor without fear of repercussion. Employees are often afraid to speak up for fear of alienating their coworkers or boss, however, identifying a potential issue before it becomes a problem can save the company money, save time, reduce injuries and even prevent something as serious as a death.
Work with A Safety-Conscious Staffing Firm
At the end of the day, safety is really about people and hiring people who value safety and who can be trusted to work safely on the job is essential. LaborMAX is known as a staffing partner that values safety. Contact us today to learn more about our safety processes and our light industrial staffing services.